What should you pay attention to when choosing a legal address?

How to choose a legal address when registering a company?

To open an enterprise, a person provides a lawyer with certain information for entering data into the unified state register of legal entities, individuals and public entities of the Ministry of Justice of Ukraine. This database is public, created so that partners can find and check each other.

Opens for viewing:

1. Name of the organization (full, abbreviated, in English);
2. Organizational and legal form;
3. USR code;
4. Location;
5. The size of the authorized capital;
6. Founders, beneficiaries (owners);
7. Types of commercial activities;
8. Who is the director;
9. Date of registration;
10. Territorial control body;
11. Contacts (phone, email).

Other information may be added, but location should be taken seriously.

When choosing a legal address, pay attention to the following points:

• On which street the building is located, the area suits you or not (you can check through Google Map);
• Availability of postal service;
• Premises working or closed (important for confirmation in case of inspection by government authorities).

There are other criteria, but these are the main ones. Also ask for an extract from the register of real estate owners and a sales contract. Find out which fund, residential or non-residential.

How does a mass address affect the status of a taxpayer firm?

The commonplace phrase: “Mass legal address”. All businessmen know her, but not everyone understands what it means. Many believe that everything depends on the number of companies, but if you think soberly, it is not profitable for any owner of an office to lease it to several companies. When a client orders a virtual office service, he immediately starts checking the house through well-known services all over the Internet. And it is right!

But there are several criteria that the fiscal service pays attention to:

1. Availability of cabinet number (index, country, street, house, office);
2. How many enterprises are in the office (should not be more than ten);
3. Whether the correspondence reaches the recipient.

Usually, the tax inspector sends a certified letter with a notification of some kind, for example, a statement of the value added taxpayer. If the answer came that the director was handed delivery, then there are no complaints about the location of the organization. And if the director also called the inspector back, reported on the receipt, then the latter will no longer have any doubts, you can be sure that the electronic account for reporting will not be blocked.

Why is a business owner engaged in a virtual office?

It has already been mentioned above that when registering a cantor, a notary or a center for the provision of administrative services must provide certain information to open an LLC. This task is performed by a lawyer on behalf of the founder. During the initial registration, this is the only thing that happens. But when making changes to the USR of the data on the legal address, the business owner may not be present.

If the company was created through a solution and a model charter, then when making any changes, except for the phone and email, the participants must independently change the location of the organization through a new protocol (notarized).

If the company was opened only through a statute (its own statutory document), then when changing the legal address, the owners may not be present at the notary, this can be done by the director by filling out the card on his own. But, if the location of the enterprise is written in the charter, then here the founders must come to the registrar because in this situation it is necessary to certify the new statute.

How much should a legal address cost?

The cost of a good virtual office depends on the requirements of the businessman himself and the type of activity of the company. You don’t have to pay for a legal address at all by registering an organization in your own apartment. But we do not recommend doing this, because to obtain a prosecutor’s permission to search a person’s personal dwelling, good reasons are required, and if a company is located there, then it is much easier to obtain a search permit.

What affects the price of a legal address:

• Availability of postal service;
• Permanent presence of the secretary who can confirm the presence of the company in the office;
• Placement of the client’s sign on the facade of the building;
• Scanning of incoming correspondence and sending via email;
• What kind of contract (lease or sublease);
• Sending the client’s documents via courier service (usually paid by the recipient);
• Is it possible to actually rent the premises for negotiations or in case of a tax audit.

New criteria can be added and added to this list, but all of them will only lead to an increase in value. As of 2021, the average price of a good legal address in Kyiv is 3500 UAH. In year. With a sign at the entrance, the cost varies from 6000 UAH. Up to UAH 7000.

Tax address, what is it?

This term is present only in the Tax Code of Ukraine. It implies that the company carries out financial and economic activities at the address indicated in the USR. But here it means that the administration of the enterprise, the director, the accountant should be located at the place of registration.

In cases where an actual check comes from any government agency, an employee or a representative of the company by proxy must be on the spot to accept the documents.

In a situation when an inspector or a courier has come, and there is no one in the office, a sign helps where, under the name, a contact phone number is indicated, by which you can contact the administration and arrange a meeting. Simply put, a tax address is the same as a legal address, a virtual office, or the location of an organization.