Sample lease agreement for a legal address in Kyiv

How to fill out the header of the contract?

CONTRACT
Kyiv “20” November 2022

LIMITED LIABILITY COMPANY “HORN AND HOOP”, represented by the head IVAN IVANOV IVANOV, acting on the basis of the Charter, hereinafter referred to as the “Lessee”, on the one hand, and
An individual entrepreneur PETER PETROVICH PETRENKO, who acts on the basis of an Extract from the Unified State Register of Legal Entities and Individuals – Entrepreneurs, hereinafter referred to as the “Lessor”, on the other hand, collectively referred to as the Parties, and separately as a Party, have concluded this Agreement on the following terms:

How to fill out the subject of the contract?

SUBJECT OF THE CONTRACT
1.1. The Lessor transfers, and the Lessee accepts for use (possession) the Property in accordance with the terms of this Agreement.
1.2. The Tenant has the right to use the address of this premises as its location for the actual place of business (office location), from which the daily management of the Tenant’s activities will be carried out (mainly its management will be located) and management and accounting will be carried out.
1.3. The Parties have agreed that the terms of this Agreement will use the definition of “Property”, which includes: general temporary sublease of a part of non-residential premises (an area of eight square meters), as well as non-residential common areas (corridors, stairs, etc.) and temporary lease of movable property (mailbox and office furniture). And also, if necessary, for a separate payment, the Lessor undertakes to provide services for servicing (representative, informational, postal, courier) addresses of the Tenant’s Main, during the validity of this Agreement.
1.4. The property is located at the address: 01011 Kyiv, Pechersky district, Myrnogo Panasa street, house 11 office –/–.
1.5. The intended purpose of real estate is non-residential premises. The property is in the possession and use of the Lessor on the basis of the Agreement dated June 02, 2022, which is in the annexes to this Agreement.

How to correctly specify the terms of the contract?

CONTRACT TIMES
2.1. The tenant has the right to use this property after signing the act, and in any case, the term for the use of the property (validity of this Agreement) expires on November 20, 2023.
2.2. In case of refusal of the Tenant from this Agreement, the amount of payment paid in advance to the Tenant shall not be returned.
2.3. The Lessor has the right to cancel this Agreement and thus terminate the lease of the Property, notifying the Lessee 1 (one) month before the termination of the Agreement, and return the amount of payment (remuneration) paid.

How to correctly indicate the price of a lease agreement for a legal address in Kyiv?

CONTRACT PRICE
3.1. The parties agreed that the Lessee shall pay the Lessor a fee (remuneration) – for the use (possession) of the Mine, taking into account the maintenance services of the Mine address, during the term of this Agreement;
3.2. The amount of payment (remuneration) is 5.000 (five thousand) hryvnias, 00 kopecks for one year of actual use (possession) of the Property, taking into account the services of maintaining the Main address, during the entire term of this Agreement;
3.3. The total amount of payment (remuneration), taking into account all minutes of actual use (possession) of the Property and for the services of servicing the address of the Property, is indicated in the act (acceptance-transfer (delivery) and execution).
3.4. Utilities The landlord pays at his own expense.
3.5. Payment (remuneration) is paid: in cash or in a non-cash form to the current bank account of the Lessor (according to the invoice), confirmation of payment is a settlement document.
3.6. The Lessee pays (remuneration) for the use (possession) of the Property by paying before (advance) on account of the actual use (possession) of the Property in the future or partial payment within the scope of this Agreement, or total payment at the end of the term of this Agreement, as indicated in the billing document.

How to describe the rights and obligations of the tenant?

RIGHTS AND OBLIGATIONS OF THE LESSEE
4.1. The Lessee has the right to perform all necessary actions determined by the terms of this Agreement and the current legislation.
4.2. The Lessee has the right to use (possess) the Property around the clock, including on holidays and weekends, with the separate written consent of the Lessor, during the term of this Agreement.
4.3. The Lessee grants permission to the Lessor: to collect, store, use, distribute information specified by the Parties in the terms of this Agreement and information about the means of communication in the Lessee, personally by the Lessor or his representative, or employee, as well as representatives of state bodies, upon their request (oral or written).
4.4. The Tenant is obliged to use these Premises on the same terms that the Tenant received them from the Landlord in accordance with the above main Agreement dated 06/02/2022 (which is in the annexes to this Agreement, subject to the restrictions specified in this Agreement).
4.5. The tenant is obliged:
4.5.1. Not to transfer the Property in whole or in part, for any use (possession) to other persons, not to conclude any agreements (including on cooperation, on cooperation, on joint activities, on the provision of mutual services, etc.) with other persons, related to the use of this property, as well as not to transfer any other property located or may be located at the address of the property to other persons without the permission of the Lessor;
4.5.2. Pay payment (remuneration) for each minute of actual use (possession) of the Property by making payment before (advance) or partial payment during the term of this Agreement or the total payment at the end of the term of this Agreement, as indicated in the settlement document;
4.5.3. Use the Property personally (only founders and employees) or together with regulatory authorities;
4.5.4. Provide the Lessor with a power of attorney and an agreement with the post office, certified by the signature of the head and sealed by the company to receive mail;
4.5.5. Immediately send a representative to receive information and correspondence from the Lessor;
4.5.6. Not to use the Property in advertising, tendering, registration of vehicles, received loans, as well as to obtain information (documents) of a financial nature;
4.5.7. Not store in the premises any personal items, the list of which is not agreed in writing with the Lessor.
4.5.8. Engage in conscientious lawful activities, maintain property in the manner prescribed by sanitary and fire regulations, as well as the rules for the operation of sanitary and engineering equipment.

How to describe the rights and obligations of the landlord?

RIGHTS AND OBLIGATIONS OF THE LESSOR
5.1. The Lessor has the right to perform all the necessary actions defined by this Agreement and the current legislation.
5.2. The Lessor has the right to early terminate this Agreement and prohibit the Lessee from using the Property if he violates the terms of the Agreement.

What is the procedure for receiving and returning property?

PROCEDURE FOR ACCEPTANCE-TRANSFER AND RETURN OF PROPERTY
6.1. Acceptance and transfer of property is carried out by representatives of the Parties, after checking the condition of the property and signing the act.
6.2. After the termination of this Agreement, the Lessee is obliged to dismiss the Property and transfer it to the Lessor. The Property is considered to be actually transferred to the Lessor: from the moment of signing the act or the actual dismissal of the Property.

What to write about the responsibility of the parties in the lease agreement for a legal address in Kyiv?

RESPONSIBILITIES OF THE PARTIES AND PROCEDURE FOR RESOLUTION OF DISPUTES
7.1. The Lessor shall not be liable for the obligations of the Lessee to third parties.
7.2. The Lessee shall not be liable for the obligations of the Lessor to third parties.
7.3. This agreement does not provide for the transfer of responsibility to the Lessee for the condition of the property from previous tenants.
7.4. The parties agreed that if communication with the Lessee is lost for a period of more than 15 working days, the Lessor has the right to terminate this Agreement unilaterally without compensation for damage.
7.5. The tenant does not bear any responsibility for the risks of loss or damage to property, does not perform repairs, does not prevent the tenant from monitoring and maintaining the condition of the property in proper condition, is not responsible to third parties for the condition of the property and utilities, as well as for damage caused through no fault of his own, physical (mechanical) harm to third parties
7.6. The Lessor shall not bear any responsibility for untimely receipt and storage of property and non-property objects (postal correspondence, information, documents, things and other tangible and intangible benefits), which may entail property, personal non-property and monetary losses, arrest the sale of pledged property, recovery of a penalty, filing claims and lawsuits, the occurrence of lost profits, etc., against the Lessee.

How to describe additional conditions?

ADDITIONAL TERMS
8.1. The Parties have agreed that according to the current legislation, this Agreement belongs to the category of mixed agreements.
8.2. The parties agreed that the Lessor has the right to provide the use (possession) of the Property to other persons.
8.3. The Parties have agreed that at the end of this Agreement, the Tenant undertakes to perform one of the following actions within one calendar month:

Conclude an agreement for a new term at the above address;
Re-register to a different address.
Otherwise, the Lessee undertakes to pay the Lessor a penalty in the amount of twenty times the price of this Agreement, at the expense of own assets or assets of the head, or founder (participant) of the Lessee.
8.4. In the event of seizure, confiscation and any other alienation of the Lessor’s property by employees of state bodies due to the Lessee’s questionable activities, the Lessee pays a remuneration to the Lessor and his employees in the amount of one percent of the value of the property for each day of his absence. Otherwise, the Lessor has the right to refuse to serve the client and sign the Certificates of non-location of the LLC at this address.
8.5. In the event of a change in the details of a Party, it is obliged to notify the other Party thereof within 24 hours.
8.6. This Agreement is drawn up in Ukrainian, in 2 copies, each of which has the same legal force.
8.7. Relations that are not regulated by the terms of this Agreement are governed by the norms of the current legislation.
8.8. The tenant is obliged to immediately enter information into the Unified State Register about current means of communication.

At the end of the lease agreement for a legal address in Kyiv, it is imperative to indicate the full or partial details of the parties.

Leaders’ signatures. Seals of legal entities are optional!

Sample lease agreement for a legal address in Kyiv