Notification of change of legal address
How to change your legal address in Kyiv?
Changing a company’s legal address in Kyiv involves several steps. In Ukraine, this procedure is regulated by the Law “On State Registration of Legal Entities and Individual Entrepreneurs.”
Step-by-step guide:
- Decision making
- For LLC: a decision of the General Meeting of participants or the sole founder is required.
- For JSC or other entities — according to the charter.
- Preparation of documents
- Minutes (decision) on the change of address.
- New version or amendments to the Charter (if the address is specified there).
- Completed application form No. 2 (approved by the Ministry of Justice).
- Document confirming the right to use the new premises (lease agreement, sublease, ownership certificate, etc.).
- Submitting documents to the state registrar
- Through CNAP, a notary, or online via the Diia portal (if signed with a digital signature).
- Review period – 1 business day.
- Obtaining confirmation
- Extract from the Unified State Register with the new address.
- Next steps
- Notify the tax office, banks, and contractors.
- Replace the company seal (if used).
- Update data in contracts and licenses (if linked to the address).
Important:
- If the address is changed within the same district of Kyiv, the procedure is simpler (the tax authority remains the same).
- If you move to another district, the company will be re-registered with a new tax office.
Do I need to notify anyone about a change of company address in Ukraine?
Yes, notifications are required, as changing the legal address affects the company’s tax and contractual relationships.
Who should be notified:
- Tax authorities
- If the address changes within the same district, no change of tax office is needed.
- If moving to another district, the company must be re-registered with the new tax office, and notification is mandatory.
- Banks
- All accounts should be updated with the new address.
- Contractors and clients
- To avoid issues with contracts and deliveries.
- Licensing authorities (if the company has licenses)
- For example, licenses for alcohol, medical activities, cargo transportation, etc.
- Other authorities or registers
- For example, statistical offices, social insurance fund, if the company pays salaries.
How to notify:
- Often, a letter by email or through an online account is sufficient, but some authorities require an official notification signed with a digital signature or company seal.
Why is it better to entrust the change of company address to a law firm?
Why is it better to entrust the change of company address to a law firm?
Changing a company’s legal address in Kyiv is better entrusted to a law firm for several practical and legal reasons:
1. Legality and accuracy of documents
- The law firm will prepare correct documents: meeting minutes, amendments to the charter, application to the state registrar.
- Minimizes the risk of registrar rejection due to errors or inaccuracies.
2. Confidence in premises ownership
- Lawyers will check the lease or ownership documents to ensure the address is officially confirmed.
- Protects the company from fines and account blocks.
3. Speed and time savings
- Lawyers know the procedure and electronic services (“Diia”, CNAP, notary) and complete everything faster than an ordinary person.
4. Notification of authorities and contractors
- The firm can immediately prepare notification templates for tax authorities, banks, and licensing bodies.
- Ensures nothing is forgotten and avoids fines.
5. Confidentiality and security
- Using a legal address through a law firm often ensures discretion for the founders.
- Lawyers ensure that documents do not reach unauthorized persons.
6. Minimizing risks when changing tax office
- If the company moves to another district, lawyers properly organize re-registration with the new tax office to avoid fines and audit issues.
Conclusion: Entrusting address change to a law firm saves time, ensures legality, minimizes risks, and guarantees business security.