Change of legal address! Where to submit the report?

How to change legal address in Kyiv?

To change the company’s legal address in Kyiv, it is necessary to perform several steps.

• Decision of the meeting of founders (or the sole founder). Before making changes to the registration data, it is necessary to hold a meeting of founders or shareholders (if this is a legal entity with several founders). At the meeting, a decision is made to change the legal address. If the location of the company is not indicated in the charter, then the decision is not necessary;
• Change in the company charter. Make changes to the company’s articles of association, if applicable. It is necessary for the new address to be officially recorded in the company’s documents;
• Preparation of documents. To register changes, you will need to submit a package of documents: protocol or resolution of the general meeting of founders, new statute (if necessary), application for making changes in the Unified State Register of Legal Entities, copies of the passport of the founders (if the passport is a booklet, then the copy must be notarized), identification code of the owners, documents confirming the right to use the new premises (for example, a lease agreement or a certificate of ownership of the premises);
• Submitting an application to the tax inspectorate. Making changes to the register is carried out through the electronic account of the payer or in the territorial body of the tax service that serves your company;
• Changes in other organs. After registering a new legal address in the registry, you need to notify banks and counterparties, as well as make changes to various authorization documents and licenses. It is also worth changing the information about the legal address in the company’s printed materials (for example, on business cards and official documentation);
• Updates on the site and in other sources. Do not forget to update the legal address on your official website, as well as on any other platforms or organizations with which your company interacts.

These are the main steps, but depending on the specific situation, there may be additional nuances, so we recommend consulting with a LF “CENAT” lawyer to avoid mistakes.

How to find a good legal address in Kyiv, what will you pay attention to?

When choosing a legal address for a company in Kyiv, it is important to consider several factors in order to choose a suitable place. Here’s what you should pay attention to:

1. The right to use the premises. Make sure that the selected address is a premise that has a legal right to be used as a legal entity. It can be your own premises or premises rented for a long time. Check the existence of a lease agreement that allows you to register a legal address at this location, if it is not your property;
2. Type of premises. The legal address can be both in an office building and in a non-residential premise. However, for some types of activity, there may be a restriction on the type of premises (for example, for some types of licensed companies). If your company is connected with a business that requires physical presence or interaction with clients, it is important to choose an office accessible to clients;
3. Location. The city center (for example, Pecherskyi or Shevchenkivskyi districts) or remote areas: For most companies, a convenient location, proximity to transport hubs, the metro and other key points of the city is important. This may be important for the image of the company and for the convenience of employees. Accessibility: Consider how convenient it is to get to employees and contractors. An area with a high reputation can be a plus for your image, especially if the company focuses on large businesses;
4. The cost of renting a legal address may vary depending on the area. It is important to find a balance between the cost of rent and the requirements of your business. In some cases, renting a virtual office can be much cheaper than renting real physical space;
5. Virtual offices are a common alternative for many entrepreneurs who do not need a physical office. This may be useful if you only need a legal address for company registration and correspondence. It is important to check that the company provides a full package of services: postal service, availability for legal issues, the possibility of receiving mail;
6. Legality and trust. Check the company that provides the legal address (if it is a virtual office). Make sure that she has a license and provides services on legal grounds. Please do not choose an address that may cause doubts;
7. Availability of additional services. In some office centers, there may be additional services, such as the rental of workplaces, office furniture, assistance in organizing meetings and other amenities that may be useful for work;
8. Reputation check. Ask for recommendations or read reviews about suppliers of legal addresses. It is important to choose a company with a good reputation to avoid problems with registration or tax authorities;
9. Long-term obligations. Make sure that the lease agreement or the use of the legal address does not burden you with long-term obligations and fines for termination if your company changes location.

Choosing an address taking all these factors into account will help avoid potential legal and practical problems in the future.

Where should reports be submitted when a company changes its district?

When changing the legal address of a company in Kyiv, including if this is related to a change in the city district, it is important to remember several important points regarding filing tax reports.

1. Registration of changes with the tax authority. After changing the legal address, you must notify the tax office that services your company. This is because your tax reporting will be submitted to the authority responsible for registering your company at the new address. The tax authority to which you must submit reports depends on your new legal address. In Kyiv, these are usually territorial tax offices, divided into three sections, after the reform in December 2024, these are Central, Right Bank and Left Bank. After changing the legal address, your company must submit an application for changes to the tax office that will now service your business at the new address;
2. Procedure for notifying the tax authority. To notify the tax office of a change in legal address, it is necessary to submit an application in the prescribed form within 5 working days after the changes are registered in the Unified State Register of Legal Entities. Documents submitted to the tax office, an application for making changes (form No. 1-OPP), a copy of a document confirming the change of legal address (for example, a new lease agreement), a copy of the decision/minutes of the founders’ meeting on the change of legal address;
3. Filing tax returns. Once the tax office has processed the changes and assigned a new territorial office, the returns should be submitted to the office that serves the new area. This includes all types of returns;
4. Verification of information. Make sure that all data is correctly indicated in the new registration data of your company in the registry and tax authorities, including the new legal address and the tax authority to which you are now obliged to submit reports;
5. Transition period. If the change of address occurred in the middle of the reporting period, it is important to continue filing reports with the old tax office until the registration of the changes is completed, and then begin filing all declarations with the new authority.

If you have any questions about specific forms or the procedure for submitting documents, I recommend contacting a tax consultant or lawyer at LF “CENAT” for precise support of the process.