Change of legal address where to submit reports

Why change your legal address?

There are several reasons why companies may decide to change their registered office. Below are some common reasons for changing your legal address:

1. Office relocation: The company may decide to move its office to another city or region, which will automatically require a change of legal address;
2. Reduce Costs: If a company decides to save money on renting office space, it can move to a more affordable location, such as a residential area, and use its manager’s address or other available options;
3. Business model change: A change in business direction, such as moving to remote work or using a virtual office, may require a review and change of legal address;
4. Improving image or accessibility: The company may decide to change its legal address in order to improve its image or make its office more convenient for clients and partners;
5. Legal Compliance: Changes in legislation or company registration rules may require updating your legal address;
6. Business Expansion: When opening new branches or expanding business, a company may decide to have separate legal addresses for different divisions;
7. Logistical considerations: A change of business address may also be driven by logistical considerations, such as improving accessibility for employees and clients.

It is important to note that changing a legal address usually requires appropriate registration in the Unified Register of Enterprises of Ukraine in order to update the official documents of the company.

What is enterprise reporting?

Enterprise reporting is the process of providing and documenting information about the financial condition and activities of an enterprise for a certain period of time. This information is provided to both internal and external stakeholders such as managers, owners, investors, tax authorities, clients and other interested parties.

Enterprise reporting includes various financial reports and documents provided on time. Some of the key elements of an enterprise’s reporting include:

• Financial statements: Accounting statements: Includes balance sheet, income statement (income statement), statement of cash flows and changes in equity;
• Activity reports: Sales and income reports: Information on sales of goods and services, company income;
• Human Resources Reports: Human Resources Reports: Include information on staffing levels, payroll, benefits, and other aspects of human resource management;
• Tax reports: Tax reporting: Information on tax obligations and payments;
• Reports on production activities: Reports on production activities: For companies engaged in production, reports on production volumes, inventories may be important;
• Reports on the status of projects or programs: Reports on projects or programs: For companies managing projects, these can be reports on the status, costs, performance of projects.

Enterprise reporting is an important tool for decision-making, planning and ensuring transparency of enterprise activities to various stakeholders. It is also necessary to comply with legal requirements and regulations.

Submitting tax reports when changing your legal address?

In Ukraine, the process of changing a legal address is associated with a change in details and, as a result, requires appropriate notification to the tax authorities. Typically, this process includes the following steps:

1. Changing the legal address in the company documents: Update the company’s constituent documents with the new legal address;
2. Filling out the notification of the tax authority: Fill out form No. 1-RG, this is a tax notification of changes to the register of tax obligations (Tax Notification) in two copies. The form is available on the website of the State Tax Service of Ukraine;
3. Submitting documents to the tax service: Submit two copies of completed form No. 1-RG to the tax office at the place of registration of the enterprise. This must be done within 10 working days from the date of amendments to the constituent documents;
4. Receiving notification of changes: After submitting the notification and documents to the tax office, expect to receive notification of changes in the register of taxpayers;
5. Register update: After receiving notification of changes, make sure that your company’s legal address information is updated in the taxpayer register.

It is important to note that if the legal address changes, the company may also require updates in other authorities and registers, such as the State Register of Legal Entities. It is also recommended that you consult with your local tax advisor or accountant to ensure that you are in compliance with the law and that all required procedures have been completed correctly.